Posted in Helpful Advice

A Great Outlook

If you own a small or mid-sized business you probably are already using Microsoft Office. Every modern office needs an email program. Microsoft Outlook just might be the best there is. One thing is for sure, it’s by far the most popular. What would any office do (what could they do) without good email software? Once again, Microsoft’s product offering is far and away the best there is.

You could say that Outlook has become the most utilized email program known to man.

Almost every office everywhere uses Outlook and everyone that does, knows how to use it well. The first thing Outlook users say they need to do each day is ‘check their outlook’. Replying, forwarding and sending new email while enjoying that first cup of coffee has become a morning routine. There’s no doubt that the ‘outlook’ on Outlook is looking great!

Has this happened to you?

There’s one Office product, however, that seems to be a bit misunderstood. Maybe that’s because the name is a little misleading? Small business have hoped to ‘excel’ by using Microsoft Excel to mange their ‘customer relations’ and ‘contracts’. Mid-size business have tried to ‘excel’ above the competition by storing their ‘inventories’ and ‘purchases’ in Excel. As far as spreadsheet programs go, Microsoft Excel is by far the most used – that’s for sure. Unfortunately, however, it has also become the most ‘mis-used’ Office product out there!

Did you know that “spreadsheets developed as computerized simulations of paper accounting worksheets“?

Excel’s developers didn’t intend for their software to be so misunderstood. All along Office programmers intended that our Customer Relationship Management (CRM) data, Inventories and Purchasing data and all our ‘data related functions’ in between be entered and reported on in Microsoft Access. Everyone has access to Access, so why isn’t everyone using it?

Posted in Helpful Advice

The Killer Spreadsheet

Spreadsheets seem to be a staple for small businesses. Everything from A to Z, from Accounting to Warranty (okay from A to W) is done on spreadsheets.  Small business’ Customers, Purchases, Inventory and Scheduling data is mostly stored and retrieved via spreadsheets.

Ever had a problem with one cell on a spreadsheet, and as a result of that error your whole business came to a screeching halt?

All of your company’s resources were focused on finding that little blip in code, that proverbial ‘needle in a haystack’ among the thousands of rows and columns!

Has this happened to you?

That sort of thing doesn’t happen with a database. With a database application all source code is secured safely within a user interface (UI). That important data, whether it be your Customers, Purchases or Inventory is never corrupted by someone accidentally deleting a formula. Your company’s data is securely stored separate from outside influences and only accessible through predesigned data entry and data retrieval forms. Your critical business data can also be analyzed and reported on in countless ways!

Did you know that Microsoft Access has been a simple, cost effective and reliable solution for small businesses everywhere?