Posted in Helpful Advice

Gaining Access

Every modern company, no matter the size, is inundated with information each and every day. Exchanging information is what ‘being in business’ is all about. The information your company receives each day has to be handled with care. Every week, your office may handle hundreds of files and thousands of folders. Tens-of-thousands of bits of important information is on that paperwork. This information needs to be kept and stored safely. When it comes to storing the actual paper that makes up your paperwork, filing cabinets are the best.

What does your business do with all the information in those files and on those papers?

Has this happened to you?

All those files and folders;  your contacts, the accounting ledgers, the sales, customer service and expense reports, the inventory tracking and project management charts – all those papers are sitting safely stored and filed away. Does the information in those files and on those papers have to stay there?

For nearly two decades Microsoft Access has helped small and mid-sized businesses with all their data management needs.

With Access not only are you able to quickly store and organize your data more effectively, but you can also retrieve that information with a touch of a button. You can analyze your company’s data in a variety of ways. The business data you need – the charts and all those customized reports your employees work all day to deliver to you — all that information can be just a couple of clicks away.

Gaining ‘access’ to what you need, when you need it, is what Microsoft Access is all about.

Someday offices may not require filing cabinets at all. The technology world is working hard to make that happen. With advances in digital scanning, digitizing and document management, paperwork is becoming a thing of the past. Microsoft Access is a big part of that ‘filing-cabinets-are-so-yesterday’ revolution.

I guess you could say that Access is the filing cabinet of the future.

Posted in Helpful Advice

A Great Outlook

If you own a small or mid-sized business you probably are already using Microsoft Office. Every modern office needs an email program. Microsoft Outlook just might be the best there is. One thing is for sure, it’s by far the most popular. What would any office do (what could they do) without good email software? Once again, Microsoft’s product offering is far and away the best there is.

You could say that Outlook has become the most utilized email program known to man.

Almost every office everywhere uses Outlook and everyone that does, knows how to use it well. The first thing Outlook users say they need to do each day is ‘check their outlook’. Replying, forwarding and sending new email while enjoying that first cup of coffee has become a morning routine. There’s no doubt that the ‘outlook’ on Outlook is looking great!

Has this happened to you?

There’s one Office product, however, that seems to be a bit misunderstood. Maybe that’s because the name is a little misleading? Small business have hoped to ‘excel’ by using Microsoft Excel to mange their ‘customer relations’ and ‘contracts’. Mid-size business have tried to ‘excel’ above the competition by storing their ‘inventories’ and ‘purchases’ in Excel. As far as spreadsheet programs go, Microsoft Excel is by far the most used – that’s for sure. Unfortunately, however, it has also become the most ‘mis-used’ Office product out there!

Did you know that “spreadsheets developed as computerized simulations of paper accounting worksheets“?

Excel’s developers didn’t intend for their software to be so misunderstood. All along Office programmers intended that our Customer Relationship Management (CRM) data, Inventories and Purchasing data and all our ‘data related functions’ in between be entered and reported on in Microsoft Access. Everyone has access to Access, so why isn’t everyone using it?